EJU Cautions Regarding the Examination, etc.

1. What to Bring on the Examination Day

Make sure you bring the following items.

1.Examination Voucher (do not write anything on the voucher)
2.Writing Tools (HB pencils, plastic erasers, pencil sharpeners)
* Mechanical pencils may not be used to take the exam tests.
3.Wrist Watches (models without memory, translation, computation, camera, recording or communication functions.)
* Turn off all sound settings in advance.
* Be sure to bring your own watch, because there will be no clocks in the examination room.
* Use of mobile phones, smartwatches or other devices as watches is not permitted.
4.Personal Identification (passport or Japan resident card)
5.Lunch
* If your tests are only in the morning or only in the afternoon, you will not need to eat lunch at the examination site.
* Because the EJU is given on Sunday, restaurants at the examination site or located nearby may be closed.
* Take home all litter from eating lunch. It will not be possible to discard litter in trash cans inside the examination site.
6.Facial Mask

*Use of earplugs is not allowed, because such devices can prevent examinees from hearing instructions from staffers and other announcements.
*Because room temperatures cannot be adjusted at certain examination sites, wear clothes that can be adapted to temperature changes.

2. Personal Identity Confirmation

Before entering the examination room, personal identification (residence cards or passports) and examination vouchers will be used to confirm the identity of examinees. Cases when such personal ID is not presented or it otherwise proves impossible to confirm personal identity will be treated as prohibited behavior, and notification of scores will not be made.

3. Time of Entering the Examination room

1.The examination time is printed on 2023 EJU Bulletin page 2 ((9) Examination Time).
2.Examinees may enter the examination site from 9:00 a.m. Please enter the room by the scheduled starting time for each test subject you are scheduled to take. Because your personal identification and examination voucher will need to be confirmed upon entering the room, please arrive in time to complete those procedures.
3.If not arriving in time for the examination starting time, examinees will not be allowed to enter the room for “Japanese as a Foreign Language” testing after 9:40 a.m.
For other test subjects, entry into the examination room is banned 20 minutes after the examination (explanation) starting time.

4. Cautions on Examination Day

1.On the day of the examination, be sure to follow the instructions of staffers and the information displayed at the testing site (information boards, designated eating, drinking and smoking areas, use of wastebaskets, etc.).
2.Examinees are not permitted to travel to the site by personal car, motorcycle or bicycle.
3.Other than examinees, no one is permitted to enter the examination rooms or the buildings in which those rooms are located. This excludes cases when an application for the presence of an attendant to assist examinees suffering from illness, injury, disorders or other conditions has been approved in advance.
4.Certain examination sites ban smoking in all areas, while others provide designated smoking zones. Follow the rules in force at the site that you use. Smoking is strictly prohibited outside of designated smoking area.
5.When entering the examination room, show your examination voucher and personal identification (Japan resident card or passport) to the attending staff member. Upon request, please temporarily remove your facial mask to allow our staffers to verify your photograph ID.
6.In the examination room, sit in the seat with the same number as your examination registration number. Place your examination voucher on top of your desk. You may only take your test at the seat with the same number as your examination registration number.
7.The only items that may be placed on your desk are those mentioned in 1, 2 and 3 of section 1 of this information (“What to Bring on Examination Day”). Place any other items (including the envelope containing your examination voucher) in your own personal bag.
8.No eating or drinking is permitted during the examination. In addition, please do not place any foods or beverages on your desk.
9.Switch the power to “OFF” for all mobile phones, smartphones or other electronic devices (refer to 2 of section 7 below for details), and place those devices in your personal bag. Such items may not be kept in the pockets of your clothing.
Please remember that activating the alarm function on mobile phones or other devices can cause the alarm to ring even if the power is switched off. To avoid this, deactivate the alarm setting and then switch the power to “OFF.”
10.After the answer sheets are handed out, confirm that the name and examination registration number printed on your own sheet are the same as those on your examination voucher. If that information is clearly not yours, immediately inform one of our staff members. If you enter your responses on answer sheets that are not yours, or personally correct your name and examination registration number without informing a staff member, your answers will not be scored.
11.After the examination begins, no one is allowed to exit the examination room until an announcement is made that “examinees may now leave.” If you need to use the restroom or step outside due to feeling ill before that time, raise your hand. Please remember, however, that during the audio portion of the Listening Comprehension and Listening-Reading Comprehension sections of the Japanese as a Foreign Language test, even if receiving permission to visit the restroom or leave the examination room due to not feeling well, you will not be allowed to return to the room until after those sections of the test have concluded.
12.During the Japanese as a Foreign Language test Listening Comprehension and Listening-Reading Comprehension questions, do not ask questions, otherwise speak or cause loud noises.
13.If you cannot properly hear the recorded audio played during the Japanese as a Foreign Language Listening Comprehension and Listening-Reading Comprehension testing due to noise or other reasons, please raise your hand after the recording finishes and inform a staff member of the problem.
14.This testing cannot be repeated due to interferences from everyday noises occurring during the test. This includes footstep sounds of staffers walking around the room, conversations required to administer the test, sounds of passing airplanes or automobiles, wind and rain, air conditioning, coughing, sneezing or nose blowing by other examinees in your vicinity, short-term ringing of portable telephones, watches or other devices, noise from nearby buildings or other distractions.
15.During the examination, our staff members may request to confirm your identity by comparing your face to your photo on your examination voucher. You may be asked to remove your facial mask at such times.
16.There may be cases when outside groups, the school or other parties distribute leaflets or other materials in the vicinity of the examination site. Please be aware that such activities and information have no connections whatsoever to the EJU.
17.Because your examination voucher is required upon applying to universities or other institutions, carefully retain and store the voucher after the testing is completed as well.

5. Answering Method

The answering method is mark-sheet. Make sure you use an HB pencil to blacken the number for the answer. You cannot use a ball-point pen or mechanical pencil. Numbers that are blackened too lightly will not be marked.
Examination scores are calculated by totaling the points for all correct answers. No points are subtracted for incorrect answers.

6. Your Name and Examination Registration Number on the Answer Sheet

Your name (in the Roman alphabet) and examination registration number will be pre-printed on your answer sheet that will be provided on the examination day. When you are given the answer sheet, first of all, check that the name and examination registration number on the answer sheet are the same as those on your examination voucher. If the name and examination registration number on the answer sheet are obviously not yours, notify the examination staff immediately.
If you write answers on an answer sheet that is not yours or if you correct the name and examination registration number by yourself without notifying the staff and then write in the answers, your examination will not be graded.

7. Prohibited Behavior

If you behave in the following ways, it will be regarded as prohibited behavior.
Accordingly, you will be ordered by the examination staff to leave the examination room, and your answers in all of the subjects that you took will be invalidated.
(Examination fees shall not be refunded.)

1.Electronic devices such as a mobile phone etc. that you bring make sounds or alarms or generate the vibration mode noise during the examination. (This includes wristwatches generating alarm sounds.)
2.You place one of electronic devices on your chair or desk, hold it in your hand, attach it to yourself, or attempt to use or operate it during the examination. (Note: simply turning on the power of such devices will be regarded as prohibited behavior.)
Examples of electronic devices: mobile phone, smartphones, personal computers, smartwatches and other wearable devices; IC recorders, audio players, digital cameras and other items with photographing, audio recording or communication functions; game machines, electronic dictionaries, calculators, etc. (Note: simply putting your earphones or headphones around your neck will be regarded as prohibited behavior.)
3.Someone else takes the examination on your behalf. It cannot be confirmed that you personally took the examination.
4.You intentionally write answers on an answer sheet which is not yours, or you exchange your question booklet or answer sheet with another examinee in the examination venue.
5.You speak with other examinees, give answers to other examinees, receive answers from other examinees, or commit other acts of cheating (looking at a reference book, crib sheet, newspaper, leaflet or the answer sheet of another examinee) during the examination.
6.You attempt to take or actually do take the question booklet or answer sheets out of the examination room during or after the examination (including acts of copying, use of electronic devices to photograph the question booklet or answer sheets or make audio recordings).
7.You tear off the question booklet.
8.You use memo paper and other items that you brought to the venue during the examination. This includes writing on your examination voucher which you are allowed to put on the desk, its envelope, the examination number seal, the desk or other items. (Do not write anything even if being unrelated to the exam. Such actions will be considered to be prohibited behavior.)
9.You leave the examination room without the permission of the examination staff.
10.You open the question booklet or start to answer before the proctor says, "Please start."
11.You do not stop writing on the answer sheet when the proctor says, "Please stop."
12.In the Japanese as a Foreign Language test, you look at questions of another section or answer those questions. For example, responding to “Reading Comprehension” questions during the “Writing” section.
13.In the Japanese as a Foreign Language test, you look at and/or respond to the actual questions in the “Listening-Reading Comprehension” or “Listening Comprehension” sections during the practice exercises of those sections.
14.You walk out of the examination room after the examination is over but before the staff has collected and checked the question booklets and the answer sheets.
15.You do something that causes troubles for other examinees (including distribution of leaflets or other promotional materials, solicitation to participate in specific groups or any other such activities at the testing site or in the general vicinity of the site).
16.You do not fully cover your noses and mouth with a facial mask.
17.You make false statements concerning the examination which are advantageous to yourself or other examinees.
18.An examination staffer determines that you behaved improperly in some way other than those listed above, or you did not follow the orders of the examination staff. You engage in acts likely to threaten the fairness of the examination.

Note: Any items which are used for the prohibited behaviors (memo, crib sheets, electronic devices etc.) will be confiscated on site and not returned.
Note: Upon engaging in any of the behavior listed in 2 above, exam staffers will immediately confirm the e-mail and chat histories on your smartphone or other electronic devices, as well as the contents of data folders (visual, audio, etc.), while recording and storing that data.
Note: Examinees stealing examination questions, taking a test for someone else or otherwise engaging in malicious and dishonest behavior will be reported to the police for fraudulent obstruction of business operations. There may also be cases of notifications of such wrongdoings upon inquiries from universities or other institutions concerning scores, or refusal to allow violating examinees from taking the EJU again in the future.

8. Copyright of Examination Questions

The examination questions of EJU are confidential information and the copyright of JASSO, and are protected by laws and regulations. You are prohibited from conveying a part or all of the examination questions without permission to a third party in whatever form, such as disclosure (such as disclosing inappropriately obtained examination questions or providing flash reports on answers), revelation, dictation, transmission, etc. through web site or other means by copying, recording on video tape or audio tape, writing, memorizing (storing), etc. Violation of this rule may result in legal actions.
Please be aware that you are also prohibited to memorize and replicate examination questions as well as to watch these contents or divulge them. During the past examinations, several examinees were arrested for such violations.

9. About Cheating

Jasso will continue to take strict measures against cheating. In addition, information of malicious cheating may be provided to universities.

10. About Problems and Other Events Which Occur during the Examination

The Japan Student Services Organization (JASSO) pledges to do everything in its capacity to ensure that the examination is offered in proper fashion. However, upon occurrence of events during the exam which interfere with your ability to respond or otherwise threaten to impact your scores, please immediately inform a proctor of those circumstances. Our proctors (or other staffers) will confirm the details and deal with the specific situations.
During the Japanese as a Foreign Language test Listening Comprehension and Listening-Reading Comprehension questions, in cases when noises or other occurrences interfere with your ability to adequately hear the audio contents, please raise your hand and immediately inform a staffer of the situation after completion of the Listening Comprehension and Listening-Reading Comprehension audio.
If not satisfied with the actions taken by our staffers at such times, you may directly appeal to the supervisors at each examination site. Please note, however, that the final judgments on such matters will be made by JASSO.
Likewise, please be aware that issuing requests after completion of the examination may prevent you from retaking the tests or benefiting from other relief measures.