EJU Cautions Regarding the Examination, etc.

1. Confirm that the Name, Date of Birth and Other Data on Your Examination Voucher Are Correct

2. Confirm Your Examination Site

  • 1.Closely examine your examination voucher to check the name of your examination site.
  • 2.Confirm the location of your examination site using the guide map on the EJU website "2024 EJU (2nd Session) Examination Sites (In Japan)".
  • 3.Certain universities serving as examination sites operate multiple campuses. Because of this, be sure to confirm the location of your own examination site campus. The EJU will not be offered at campuses which do not function as examination sites.
  • 4.By no later than the day before the examination, confirm the route to your examination site, the travel time required when using public transportation and other necessary details. Do not, however, enter the building which contains the examination site or make direct inquiries at the examination site.
  • 5.Use the train, bus or other means of public transportation to travel to your examination site.
    * It is not possible to use car or bicycle lots at or near testing sites. Testing sites also provide no introductions or other information about parking lots.
    * If complaints are received from universities or other institutions serving as examination sites or disturbances result from illegal parking of shuttle buses or cars, permission to take the examination may be denied. In such cases no refunds of examination fees can be made.
  • 6.Examinees must take the test at the examination site printed on their examination vouchers. You will be unable to take the examination if arriving at the wrong site on the day the test is scheduled. No refunds of examination fees will be made in such cases either.

3. What to Bring on the Examination Day

Make sure you bring the following items.

  • 1.Examination Voucher
    * Do not write anything on the voucher.
    * If you lose or forget to bring your examination voucher, please print out a "Temporary Examination Voucher" form from EJU Online. Report early to the "temporary examination voucher issue reception desk" at your examination site on the examination day to arrange for the issue of a temporary examination voucher.
    * You will need to present personal identification to have your temporary examination voucher issued.
  • 2.Writing Tools (HB pencils, plastic erasers, pencil sharpeners)
    * Mechanical pencils, pencil caps, electric pencil sharpeners, large-size pencil sharpeners or knives (for sharpening pencils) may not be used when taking the exam.
  • 3.Wristwatch (models without memory, translation, computation, camera, recording or communication functions)
    * Turn off all sound settings in advance.
    * Be sure to bring your own watch, because there will be no clocks in the examination room.
    * Use of mobile phones, smartwatches or other devices as watches is not permitted.
  • 4.Personal Identification (Japan resident card or passport)
  • 5.Lunch
    * If your tests are only in the morning or only in the afternoon, you will not need to eat lunch at the examination site.
    * Because the EJU is given on Sunday, restaurants at the examination site or located nearby may be closed.
    * Take home all litter from eating lunch. It will not be possible to discard litter in trash cans inside the examination site.

Note:

  • *Use of earplugs is not allowed, because such devices can prevent examinees from hearing instructions from proctors and other announcements.
  • *Because room temperatures cannot be adjusted at certain examination sites, wear clothes that can be adapted to temperature changes.

4. Personal Identity Confirmation (Important)

Before entering the examination room, personal identification (residence cards or passports) and examination vouchers will be used to confirm the identity of examinees. Cases when such personal ID is not presented or it otherwise proves impossible to confirm personal identity will be treated as prohibited behavior, and notification of scores will not be made.

5. Examination Time

  • 1.The examination time is printed on your examination voucher. This includes the time used to explain the examination and distribute the question booklets and answer sheets. It does not include the time for collecting and confirming the question booklets and answer sheets after the examination concludes.
  • 2.Examinees may enter the examination site from 9:00 a.m. Please enter the room by the scheduled starting time for each test subject you are scheduled to take. Because your personal identification and examination voucher will need to be confirmed upon entering the room, please arrive in time to complete those procedures.
  • 3.If not arriving in time for the examination starting time, examinees will not be allowed to enter the room for “Japanese as a Foreign Language” testing after 9:40 a.m.
    For other test subjects, entry into the examination room is banned 20 minutes after the examination (explanation) starting time.

6. Requests Concerning Infectious Disease

  • 1.From approximately one week before the date of your scheduled examination, take your temperature in the morning and other times of day, and otherwise monitor the state of your health. If you develop a fever, cough or other symptoms, visit a health care facility for an examination.
  • 2.Individuals suffering from influenza, norovirus, COVID-19 or other infectious diseases who are either hospitalized or undergoing treatment at home on the scheduled date of their EJU are requested to not take the exam at that time. This measure is being adopted to prevent the spread of infection to other examinees or proctors.
  • 3.It is required that any examinee not feeling well due to fever, coughing or other symptoms experienced at the examination site immediately inform staff members of their specific conditions. Please understand that, based upon the results of individual temperature taking or other steps to confirm the situation, it may be impossible for such examinees to proceed with the exam.

7. Cautions on Examination Day

  • 1.If any accidents, labor strikes or other events make it impossible for you to use public transportation(trains, buses, etc.), please telephone the Japan Student Services Organization(JASSO) Testing Division(03-6407-7457) after 7:30 a.m.
  • 2.On the day of the examination, be sure to follow the instructions of staff members and the information displayed at the testing site (information boards, designated eating and drinking areas and use of wastebaskets, etc.).
  • 3.Examinees are not permitted to travel to the site by personal car, motorcycle or bicycle.
  • 4.Other than examinees, no one is permitted to enter the examination rooms or the buildings in which those rooms are located. This excludes cases when an application for the presence of an attendant to assist examinees suffering from illness, injury, disorders or other conditions has been approved in advance.
  • 5.All examination sites are completely non-smoking. Do not smoke in and around the site.
  • 6.When entering the examination room, show your examination voucher and personal identification (Japan resident card or passport) to the attending staff member. Upon request, please temporarily remove your facial mask and hat to allow our staff members to verify your photograph ID.
  • 7.In the examination room, sit in the seat with the same number as your examination registration number. Place your examination voucher on top of your desk. You may only take your test at the seat with the same number as your examination registration number.
  • 8.The only items that may be placed on your desk are the examination voucher, writing tools and wristwatch. Place any other items (including the envelope containing your examination voucher) in your own personal bag.
  • 9.Hats cannot be worn during the exam. If wearing a hat is absolutely necessary, the examinee needs to inform a proctor of that need before the exam begins. Upon witnessing any suspicious behavior related to hats, proctors may order the examinee in question to remove the hat.
  • 10.No eating or drinking is permitted during the examination. In addition, please do not place any foods or beverages on your desk. If it is absolutely necessary to hydrate yourself with water or other liquids, please raise your hand and explain those needs to the proctor. Then follow the instruction given.
  • 11.Switch the power to “OFF” for all mobile phones, smartphones or other electronic devices (refer to 2 of section 10 below for details), and place those devices in your personal bag. Such items may not be kept in the pockets of your clothing.
    Please remember that activating the alarm function on mobile phones or other devices can cause the alarm to ring even if the power is switched off. To avoid this, deactivate the alarm setting and then switch the power to “OFF.”
  • 12.After the answer sheets are handed out, confirm that the name and examination registration number printed on your own sheet are the same as those on your examination voucher. If that information is clearly not yours, immediately inform one of our staff members. If you enter your responses on answer sheets that are not yours, or personally correct your name and examination registration number without informing a staff member, your answers will not be scored.
  • 13.After the examination begins, no one is allowed to exit the examination room until an announcement is made that “examinees may now leave". If you need to use the restroom or step outside due to feeling ill before that time, raise your hand. Please remember, however, that during the audio portion of the "Listening Comprehension" and "Listening-Reading Comprehension" sections of the Japanese as a Foreign Language test, even if receiving permission to visit the restroom or leave the examination room due to not feeling well, you will not be allowed to return to the room until after those sections of the test have concluded.
  • 14.During the Japanese as a Foreign Language test "Listening Comprehension" and "Listening-Reading Comprehension" sections, do not ask questions, otherwise speak or cause loud noises.
  • 15.If you cannot properly hear the recorded audio played during the Japanese as a Foreign Language "Listening Comprehension" and "Listening-Reading Comprehension" testing due to noise or other reasons, please raise your hand after the recording finishes and inform a staff member of the problem.
  • 16.This testing cannot be repeated due to interferences from everyday noises occurring during the test. This includes footstep sounds of proctors walking around the room, conversations required to administer the test, sounds of passing airplanes or automobiles, wind and rain, air conditioning, coughing, sneezing or nose blowing by other examinees in your vicinity, short-term ringing of mobile phones, watches or other devices, noise from nearby buildings or other distractions.
  • 17.Once the testing begins, proctors may determine that repeated harsh coughing or other conditions exhibited by examinees will interfere with the testing process. Individuals exhibiting such symptoms may be asked to stop answering the questions and temporarily leave the testing room. In such cases, no extension of the test time, rescheduling of the exam itself or other steps can be taken.
  • 18.During the examination, our staff members may request to confirm your identity by comparing your face to your photo on your examination voucher. You may be asked to remove your facial mask and glasses at such times.
  • 19.There may be cases when outside groups, the school or other parties distribute leaflets or other materials in the vicinity of the examination site. Please be aware that such activities and information have no connections whatsoever to the EJU.
  • 20.Because your examination voucher is required upon applying to universities or other institutions, carefully retain and store the voucher after the testing is completed as well.

8. Answering Method

The answering method is mark-sheet. Make sure you use an HB pencil to blacken the number for the answer. You cannot use a ball-point pen or mechanical pencil. Numbers that are blackened too lightly will not be marked.
Examination scores are calculated by totaling the points for all correct answers. No points are subtracted for incorrect answers.

9. Your Name and Examination Registration Number on the Answer Sheet

Your name (in the Roman alphabet) and examination registration number will be pre-printed on your answer sheet that will be provided on the examination day. When you are given the answer sheet, first of all, check that the name and examination registration number on the answer sheet are the same as those on your examination voucher. If the name and examination registration number on the answer sheet are obviously not yours, notify the examination staff immediately.
If you write answers on an answer sheet that is not yours or if you correct the name and examination registration number by yourself without notifying the staff and then write in the answers, your examination will not be scored.

10. Prohibited Behavior

If you behave in the following ways, it will be regarded as prohibited behavior.
Accordingly, you will be ordered by staff members to leave the examination room, and your answers in all of the subjects that you took will be invalidated.
(Examination fees will not be refunded.)

  • 1.Electronic devices such as mobile phones, etc. that you bring make sounds or alarms or generate the vibration mode noise during the examination. (This includes wristwatches generating alarm sounds.)
  • 2.During the exam, failure to place electronic devices in your bag, leaving them on your desk or chair, touching them with your hands or attaching them to your body. This also includes attempts to operate or the actual use of such devices. (Note: Simply turning on the power of such devices will be regarded as prohibited behavior.)
    Examples of electronic devices: mobile phone, smartphones, personal computers, smartwatches and other wearable devices; IC recorders, audio players, digital cameras and other items with photographing, audio recording or communication functions; game machines, electronic dictionaries, calculators, etc. (Note: Simply putting your earphones or headphones around your neck or wearing eyeglasses with electronic functions will be regarded as prohibited behavior.)
  • 3.Someone else takes the examination on your behalf. It cannot be confirmed that you personally took the examination. Failure of examinees to provide documents capable of verifying their personal identity.
  • 4.You intentionally write answers on an answer sheet which is not yours, or you exchange your question booklet or answer sheet with another examinee in the examination venue.
  • 5.You speak with other examinees, give answers to other examinees, receive answers from other examinees, or commit other acts of cheating (looking at a reference book, crib sheet, newspaper, leaflet or the answer sheet of another examinee) during the examination.
  • 6.You attempt to take or actually do take the question booklet or answer sheets out of the examination room during or after the examination (including acts of copying, use of electronic devices to photograph the question booklet or answer sheets or make audio recordings).
  • 7.You tear off the question booklet.
  • 8.You use memo paper or other items that you brought to the venue during the examination. This includes writing on your examination voucher which you are allowed to put on the desk, its envelope, the examination registration number seal, the desk or other items. (Do not write anything even if being unrelated to the exam. Such actions will be considered to be prohibited behavior.)
  • 9.You leave the examination room without the permission of staff members.
  • 10.You open the question booklet or start to answer before the proctor says, "Please start."
  • 11.You do not stop writing on the answer sheet when the proctor says, "Please stop."
  • 12.In the Japanese as a Foreign Language test, you look at questions of another section or answer those questions. For example, responding to “Reading Comprehension” questions during the “Writing” section.
  • 13.In the Japanese as a Foreign Language test, you look at and/or respond to the actual questions in the “Listening-Reading Comprehension” or “Listening Comprehension” sections during the practice exercises of those sections.
  • 14.You walk out of the examination room after the examination is over but before the staff has collected and checked the question booklets and the answer sheets.
  • 15.You do something that causes troubles for other examinees (including distribution of leaflets or other promotional materials, solicitation to participate in specific groups or any other such activities at the testing site or in the general vicinity of the site).
  • 16.You make false statements concerning the examination which are advantageous to yourself or other examinees.
  • 17.Proctor determines that you behaved improperly in some way other than those listed above, or you did not follow the orders of staff members. You engage in acts likely to threaten the fairness of the examination.
  • Note: Any items which are used for the prohibited behaviors (memos, crib sheets, electronic devices etc.) will be confiscated on site and not returned.
  • Note: Upon engaging in any of the behavior listed in 2 above, staff members will immediately confirm the e-mail and chat histories on your smartphone or other electronic devices, as well as the contents of data folders (visual, audio, etc.), while recording and storing that data.
  • Note: Examinees engaging in theft of examination questions, arranging for proxy test taking or other malicious violations may be subject to police reports as fraudulent obstruction of business or other procedures, together with bans on taking the EJU again. Upon inquiries from universities or other institutions concerning scores, JASSO reserves the right to provide notification of the details of such violations.

11. Copyrights of Examination Questions

Examination questions of EJU are confidential information and the copyright of JASSO, and are protected by laws and regulations. You are prohibited from conveying part or all of the examination questions without permission to a third party in any form. This includes disclosure (providing inappropriately obtained examination questions or flash reports on answers), leakage, dictation, transmission, etc. through web site or other means by copying, recording on video tape or audio tape, writing, memorizing (storing), etc. Violation of this rule may result in notification to the police or other legal actions.
Please be aware that you are also prohibited from memorizing and replicating examination questions, as well as watching or divulging such contents. During past examinations, several examinees have been arrested for such violations.

12. About Cheating

Jasso will continue to take strict measures against cheating. In addition, information of malicious cheating may be provided to universities.

13. About Problems and Other Events Which Occur during the Examination

The Japan Student Services Organization (JASSO) pledges to do everything in its capacity to ensure that the examination is offered in proper fashion. However, upon occurrence of events during the exam which interfere with your ability to respond or otherwise threaten to impact your scores, please immediately inform a proctor of those circumstances. Our proctors (or other staffers) will confirm the details and deal with the specific situations.
During the Japanese as a Foreign Language test Listening Comprehension and Listening-Reading Comprehension questions, in cases when noises or other occurrences interfere with your ability to adequately hear the audio contents, please raise your hand and immediately inform a staffer of the situation after completion of the Listening Comprehension and Listening-Reading Comprehension audio.
If not satisfied with the actions taken by our staffers at such times, you may directly appeal to the supervisors at each examination site. Please note, however, that the final judgments on such matters will be made by JASSO.
Likewise, please be aware that issuing requests after completion of the examination may prevent you from retaking the tests or benefiting from other relief measures.

Japan Student Services OrganizationSNS Official Account